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Project Updates

  4. Addition to the original description: Keys to reducing bicycle theft

    Associated Project(s): 
    Reduce Bicycle Theft on Campus

    Keys to reducing bicycle theft:

    1. Never leave your bicycle unlocked!
    2. Always lock your bicycle to a bicycle rack! Learn how to properly lock your bicycle Lock Your Bike Right (LYBR) video from 2019.
    3. Register your bicycle and install the registration sticker (529 Shield) to your bicycle. Learn more at Bike at Illinois' Register Your Bike page or go.illinois.edu/mybike
    4. Report a bike theft to UIPD immediately at (217) 333-1216.

  5. Conclusion; Lessons learned; Issues encountered

    Associated Project(s): 
    Bike Shelter at Flagg Hall

    The Bike Shelter was installed North of the Flagg Hall in June 2021. The structure dimensions are 14' x 63' with 6.5' height on one side and 8' on the other side. The bike shelter utilizes Side Stage (vertical) bike racks and can accommodate up to 73 bicycles. Due to manufacturing error, the structure is 2' short and because of this, one side (south side wall) of this bike shelter cannot accommodate bicycles on the top tier. The top tier on this side of the bike shelter will be blocked off using signs. The original capacity of this bike shelter was 96.

    There were several issues with this project:

    1. miscommunications between the vendor and the University staff
    2. lack of communication between the university staff and the Architecture Review Committee (ARC), which resulted in the purchase of a very large structure and, subsequently, change in the desired location for this structure
    3. staff change during the project
    4. lack of proper records and details about the project by the university staff in the beginning
    5. covid-19 pandemic resulted in some delay in this project as well
    6. miscommunications between the vendor and their manufacturers and engineering staff - which resulted in the delivery of wrong components and items of the structure. The structural design as reviewed and approved by the University was not what we received and the vendor did not rectify the error.
    7. missing components from the structure - there were several missing parts that the University had to cover (see the invoice for missing hardware). The University had to cover the cost of new Plexiglass as well as the missing roofing.
    8. descrepencies between the structural design, installation instructions, and the final delivery caused many more issues
      1. the structure was overall 2' shorter, i.e. the south wall of the bike shelter was supposed to be 8.5' high and the north was supposed to be 10' high, however, the after the construction, south wall and north wall came to be 6' and 8.5' high respectively. This descrepency caused the top tier of the south wall to be unusable.
      2. the original design called for Double-Docker style of bike racks, however, they had to be replaced with the Side Stage (vertical) bike racks
    9. vendor was sent the invoice for missing hardware, however, the vendor has not responded
    10. Awful customer support from the vendor

    There were issues at every stage of this project, which was not helped with the non-cooperative customer support at Ground Control Systems. Learn more about the installation cost using the AiM account for this project: 6043.

  6. Archived description: Bike Shelter at Flagg Hall

    Associated Project(s): 
    Bike Shelter at Flagg Hall

    This Bike Shelter is 14' x 63', and it can accommodate up to 84 bicycles in two tiers. It was purchased from Ground Control Systems in 2018, and was initially planned to be installed to the West of Main Library. However, due to contruction conflicts, the location had to be changed. In 2019, several locations were identified and examined, for example, the Psychology Building and North of Henry Aministration Building (HAB). The HAB location was more suitable since it was a high demand area, however, the Bike Shelter was too big for the location, and the Architecture Review Committee (ARC) denied the location, citing the conflict of this structure with beautification of the main Quad.

    In November 2019, North of Flagg Hall was identified as the new location for the bike shelter and it was approved by ARC. The bike shelter is expected to be installed and ready to use by the end of November 2020.

  7. Student Code update approval: §2-605 Operation of Bicycles

    Associated Project(s): 
    Enforcement for Safe Cycling
    University Bicycle Ordinance
    Bike at Illinois Website and Campaign

    The Conference of Conduct Governance (CCG) at the University of Illinois Urbana-Champaign has approved the changes proposed to the §2-605 Operation of Bicycles section of the Student Code during their June 2021 meeting. The Student Code will be updated with the following information over the summer 2021 in digital and printed format.

    Please see attached the previous version of this section versus the updated information.

    Attached Files: 

  8. Request for a Project Update

    Associated Project(s): 
    Outdoor Recycling Bin Update

    From: Maloto, Avery (FandS)
    Sent: Wednesday, July 7, 2021 3:10 PM
    To: Trimble, Sydney (FandS)
    Cc: White, Morgan; Varney, Peter W
    Subject: [ACTION REQUESTED] Requesting Project Update: Outdoor Recycling Bin Update

    Hi, Sydney!

    I hope you are doing well. I’m reaching out regarding your project called 'Outdoor Recycling Bin Update.'

    Each year, we ask several project contacts to review their information on the iCAP Portal to ensure that we are providing accurate and up to date information for the public. Our goal is to keep the iCAP Portal updated in real-time, and we need your help.

    To make this process as easy as possible for you, I've created an 'iCAP Portal Content' document with your project information. All you need is to review and revise the existing information! Please open the links below and update as much information as possible, so I can put it on the iCAP Portal. You can also provide related images, files, websites, or videos to share. If you would like to get direct access to edit your project page on the iCAP Portal, please let us know.

    • Link to Outdoor Recycling Bin Update's iCAP Portal project
    page: https://icap.sustainability.illinois.edu/project/outdoor-recycling-bin-u...

    • Link to the iCAP Portal Content Guideline for Outdoor Recycling Bin
    Update: https://uofi.box.com/s/y7r370o0ymq26w45ht0httqbn1zf45lq

    The iCAP Portal is maintained by sustainability advocates at iSEE and F&S and volunteers. We are also able to assist you with embedding iCAP Portal information on other websites you maintain. Last year we had over 17,000 visitors to the iCAP Portal, and many are university students who use this online data repository for classes and research projects. If you have any questions about the iCAP Portal, please email icap@lists.mste.illinois.edu.

    Please email me your revisions and any related files, per the links above, by July 9.

    Thank you in advance for your help!

    ~Avery

  9. Update on "Draft Bicycle Crash Reporting Form Created"

    Associated Project(s): 
    Improve Reporting and Metrics for Bicycles

    From: Prasad, Sarthak

    To: DeLorenzo, Stacey; White, Morgan

    Recipients: sdeloren at illinois.edu; mbwhite at illinois.edu

     

    Hi Stacey and Morgan,

     

    I was just looking at the Improve Reporting and Metrics for Bicycles project, and I saw a project update from 2013 by Amelia Neptune “Draft Bicycle Crash Reporting Form Created”. Does either of you remember if this form was actually made public or if there was any progress made on it?

     

    I think this is a very neat way to report a bicycle crash and could be very important. Please let me know if there is a final form. If not, I would like to revisit this effort.

     

    Thank you,
    Sarthak  

     

    Sarthak Prasad

    Sustainable Transportation Assistant

    Facilities & Services

    University of Illinois Urbana-Champaign

    Phone: 217-300-9575

    Email: sprasad9 at illinois.edu

  11. Buildings Selected for Fall 2021 class

    Associated Project(s): 
    Energy Models for Campus Facilities

    Dr. Yun Yi, Morgan White, Tom Keller, and Joe Villanti met on Zoom to select the buildings for the Architecture fall 2021 class.  The buildings selected are:

    • 0154 – Personnel Services Bldg. – Packaged chiller, steam perimeter heat, constant volume fan-coil units.
    • 1528 – African Am. Cultural Ctr. – VAV.
    • 0209 – Speech and Hearing – AHUs replaced recently and a small/medium sized building. VAV.
    • 0075 – Children’s Research Ctr. - AHUs replaced recently and a small/medium sized building. Constant volume re-heat.

    Morgan will reach out to UES for energy data and check with UIPD for building documents request process.

     

  13. Weekly Update: Bike donations; Kid's bike giveaway on July 17

    Associated Project(s): 
    Campus Bike Center
    Collection and Donation of Abandoned Bicycles

    All, Last week we got inundated with donations. I counted 8 bikes donated on Friday alone. That doesn’t include wheels, tires, and parts that we received as well. We’ve got nearly half a dozen bikes in the queue that once on the sales floor will free up some space for more donations.

    Our friends at TBP are hosting another Kids’ Bike Giveaway event for July 17th. We have a dozen or so bikes we’ll be able to contribute to that event. That’ll clear up some more space, too.  

    This week I hope to be able to start a new student worker.

    The numbers:

    Visitors:
    Sales: $103.75
    Tire/tubes: 4 for $31

    Thanks!

    Jacob Benjamin
    Manager, Campus Bike Center

  14. archived info - previous project description

    Associated Project(s): 
    Lighting Conservation Projects

    The campus is in the process of retrofitting older T12 fluorescent lighting fixtures by replacing them with more energy-efficient T8 (or T5) fixtures and electronic ballasts. The lighting retrofit proposed in the SAIC report would reduce campus energy consumption by ~1.6 percent; a very small amount of this is due to the use of occupancy sensors and day lighting controls. Extending this retrofit to smaller campus buildings, replacing other lighting fixtures (besides T-12s), and a wide deployment of both occupancy and daylight sensors (which can reduce lighting use by 20 percent to 80 percent depending on location) should be able to provide significantly more energy savings than predicted in the SAIC report. The campus target for energy savings from lighting is 2 percent.

  16. Update: Big Ten & Friends Annual Meeting (July 22)

    Associated Project(s): 
    Big Ten & Friends Sustainability

    The Annual Meeting for Big Ten & Friends (BTAF) will be held on July 22, 2021. Inviting all members, this meeting will discuss the following, as outlined in a message from Lydia Vandenbergh, the Associate Director of Employee Engagement and Education at Penn State University (See the attached file to view the agenda:)

    Greetings Big 10 and Friends Members,  

    I hope you all have been able to take some time off after such a chaotic and challenging year. It is times such as these that we need to come together and support each other, sharing best practices and brainstorming solutions to barriers. Thanks to all who completed the pre-meeting survey in June to help us plan our July 22nd annual meeting, from 9am to noon EST, that will pursue those two goals, concentrating on several topics that the respondents highlighted:  

    • Staff training (GOCP)  
    • DEIJ connections with sustainability 
    • Student co-curricular engagement 
    • Engaging communities 
    • Connecting health with sustainability 
    • Sustainability curriculum pedagogy 

    Please register for the Annual Meeting by July 21st. We recognize there may be some who cannot attend, and we encourage you to designate an alternative representative if possible. We will record the session and send out the recording and abbreviated notes to all on this list.   

    One of our first items for discussion will be BTAF leadership, specifically whether we should have term limits for co-chairs, to encourage rotating the responsibilities among the BTAF universities. Lydia will be stepping down next summer as co-chair and Amy is willing to step down this August to enable the staggered transition of co-chairs. Please consider volunteering for this role. It does not require a significant amount of time and involves acting as coordinators for our network, specifically:  

    • Scheduling periodic meetings 
    • Creating agendas, invitations, etc.  
    • Facilitating affinity groups: launching, defining scope, finding co-chairs, advertise to the group 
    • Coordinating body with AASHE 
    • AASHE webinar planning assistance, if needed 
    • Maintain Share-Drive on Google – meeting minutes, contacts, files.  

    We will keep the nomination form open until July 21st and hope that someone will join the fun of supporting the Big Ten and Friends group.  Also, if anyone has any changes for the BTAF membership list, you can find it on our Google Drive.  

    We have scheduled the meeting for three hours and based on your responses, are changing the format this year to emphasize brainstorming sessions on the above topics, rather than updates from each campus. All participants will be able to self-select one of three brainstorming sessions in two rounds and we hope that each group can select a note taker who will report-out for the group.  The full agenda is attached.
     

    At the end, we will have time to explore other topics that members highlight.  

     

    Looking forward to connecting with you all and learning from your experiences. 

    Lydia and Amy  

     

    Attached Files: 

  17. iCAP Portal Website Organization - Project Hierarchy Organization

    Associated Project(s): 
    Sustainability iCAP Portal

    On July 6, 2021, Morgan White, Meredith Moore, Sarthak Prasad, and Avery Maloto met to discuss the organization of the iCAP Portal. Topics discussed include: (1) Language, (2) Hierarchy of the Project Lists, and (3) General Organization.

    The minutes from this meeting, as well as a log of tracked changes, are included in the attached file.

     

    Attached Files: 

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