On September 28, UIUC sustainability representatives met with Coca-Cola and discussed the following:

Attendance: Jake Slager, Meredith Moore, Jen Fraterrigo, Morgan White, Liz Doeschot, Marty Kaufmann, Kendall Chadwick, Tyler Swanson, Shawn Patterson, Thurman Etchison, John Mount

• Daphne will be the primary point of contact going forward for UIUC.

• Jen will get the spreadsheet of points of contact organized (Daphne can help with this).

Agenda:

• Liz will share sustainability insights after being on campus.

• Update on Don’t Waste campaign.

  • Build out a broader scope of ideas to include all of campus life.

• Updates on signage for digital and cooler bags (QR code).

• One cost of U of I for the updated signage:

  • $10,000 budget (accrued 12 months, to spend across 18 months).

  • $8,000 to get 120 bins shipped for convocation and welcome week.

  • The next $10,000 for the next academic year could be used for the zero waste event or wherever it makes most sense to use.

  • The updated bins will be free for U of I (we already paid once for the original).

• Colors of the bins:

  • Concern that the blue is going to be too dark.

  • One of the messages: recycling and re-enjoy it.

• Thurman: don’t want any bins for dining. Cleaning them is challenging (especially the trash receptacles) because they fold up on you. Not a great solution for dining.

Kendall Chadwick: currently in discovery phase. Coming to next call with list of questions to put together a plan that fits with our plan moving forward.

Scheduling: 1 small Wednesday group, full group on the last Wednesday of the month

• Thurman: likes to be here, doesn’t need to be here every week.

• Shawn: likes to be here, doesn’t need to be here every week.

• Marty: DIA, State Farm Center, keep on the weekly group.

Do we have passionate student groups?

• Athletics groups would be nice, and we don’t know them on the sustainability side.

• DIA student liaison? Illini Orange? Block I? Illini Provide? Orange Crush?

• Jen, Morgan, and Meredith have connections to sustainability student groups, but we want athletics groups too.

  • Marty will find a contact. Marketing would know.

• On our side, we could have SECS, SSLC have a meeting with these student groups, with a couple relevant staff. iSEE is trying to make these connections.

Meeting through Coca-Cola is a way to create synergies between different silos on campus. Right now, that’s sustainability and athletics.

Zero Waste event: is this the right phrase? Closed-loop refers to getting it back to the original source. Think about the message:

• iCAP has a Zero Waste chapter.

• Hired a Zero Waste coordinator.

• We can consider different phrases.

Liz Doeschot: noticed on the walk that there were recycling receptacles with black trash bags.

• Black bags are not guaranteed to cut through and recycle things.

• Clear bags questionable. Could have recyclables in them, but may not. We can quickly identify if they do.

• Blue bags are for recycling.

• Dorms fall under Housing (Residence Halls).

Below is an email from Jake Slager regarding a recurring meeting with UIUC and Coca Cola on sustainability topics.

Attached are graphics discussed in the meeting.

Hi everyone,

Attached are the files reviewed on this week’s call:

• MBS best in class recycling messaging and zero waste event criteria
• Updated “Don’t Waste” Campaign Logos lo res files for review/feedback
  
  • Updated High Res files below, and will get the other sizes and images updated to post on UIUC Box site and spread across campus digitally and then physically as we update signage
  • Recycling & Trash Bin Creative
  • Cooler Back Creative

Recap from today’s call with full details are below in red to answer recent questions:

• Proposals for zero waste athletic events: we are interested in hearing about what has and hasn't worked for other universities. Will we hear about proposals this week or the next?
  
  • Shared again that consistency around sustainability messaging is key, engaging student groups, service hour opportunities with passionate groups to educate, amplify, and execute the event could be next best steps to understand scope and timing
    
    • To go through all items, cost can be $20k-$30k to get everything captured/sorted-so checking what’s most feasible to execute a zero waste event that’s impactful but realistic too so we’re all able to learn from greatly overall
    • Athletics support needed: Jennifer checking with Athletics Board/DIA personnel meeting, Jake to discuss with Marty further too
• Updated materials for the new "Don't Waste" logo
  
  • Attached low res updates for review and discussion today
  • Coca-Cola North America will update graphics and bins with only the 1 time cost to U of I since this tag line/messaging changed due to trademark on Don’t Waste It
    
    • Context provided that original slogan was ok/approved for last 18 months until recently it was caught trademark filed-using Don’t Waste on campus moving forward which is clear
• Revised drawing/rendering of the picnic tables
  
  • Attached-please continue to update Coke on campus mapping approval/feedback and timing to understand if and when these are able to be placed (could push back past Nov 15 America Recycles Day of UIUC needs more time to implement)
  • Also see all answers on questions for these tables too

Solar Table questions/answers:

• What is the maintenance cost moving forward? (i.e. if a solar panel breaks, or if a charging station stops working and needs service/repair, how does that work or who covers the cost to fix?)
  
  • Battery life expectation? Maintenance for battery recycling/repair over long term question came up too..
  • There is a maintenance plan that we could offer, or we could pay an hourly rate for repairs. Brette is working to get an understanding of what other users typically need, but right now there is no budget for repairs or maintenance.

• Graphics co-branded preferred-but should something change in future years-are they allowed to brand them differently 
  
  • Looking into this, but gut-check says it probably wouldn’t be a problem if they’re being wrapped.
• Is there a way to permanently attach them to the ground? 
  
  • Seats look attached to table, but curious if there’s any ‘live’ pictures of an open box for more detailed information vs the rendering slides
  • Tables can be bolted down - as stated before we need to rely on the universities to do this given their property.
• Are there lights anywhere? 
  
  • Black table on campus at night/safety first concern and curios if lights under the canopy or anything exist or are able to be added/included over time
  • Tables will have an LED under the umbrella

• Refreshed annual timeline for the "Don't Waste" campaign: we are interested in hearing about the ideas Coca-Cola has for “Don't Waste” initiatives throughout the academic year.
  
  • Working to provide this timeline and build out strategic initiatives with agency to share back with U of I Sustainability team, YAH agency still working on details
• Clarification on the new "Don't Waste" bins: will Coca-Cola be replacing the old bins with the updated colors? Are there any plans with providing bins to athletics?
  
  • Yes, the Coca-Cola Company will replace these and take care of the cost (U of I cost 1 time only)
  • We can provide bins to athletics: will need to talk through further on more permanent fixture options together- and would need to be mutually agreed upon and keep with consistent messaging across campus; including athletics approval similar to solar table being placed on campus per board approval
• Waste audit: there will be an internal meeting for this on 9-30-22, and we are looking to determine a quote. UIUC will then circle back with Coca-Cola about our plans and timeline.
  
  • Circular solutions can help get a quote together-requested-will keep you posted on timing and other information needed-will share more details as they become available

• Also, we discussed that it may be most beneficial and to be cognizant of everyone’s time, that we look to move the overall call with everyone to monthly or quarterly, and then still have a weekly or bi-weekly appointment with Sustainability committee leaders that can help identify/work together on specifics and then summarize it to the full group and loop in folks as needed (i.e. zero waste event, recycling audit request, etc).

Please reach out for anything else needed and appreciate the continued collaboration!

Go Fighting Illini Football tonight, I-L-L!!!

From: Mahajan, Shreya <shreyam6@illinois.edu>
Sent: Tuesday, September 27, 2022 6:59 PM
To: Fancher, Matthew David <mfancher@illinois.edu>
Cc: Varney, Peter W <pvarney@illinois.edu>; Hulse, Daphne Lauren <dlhulse2@illinois.edu>; Szal, Dominika Patrycja <dszal2@illinois.edu>
Subject: Recyclopedia Changes

Hi Matt,

I was wondering if you would be able to fix these few formatting issues in the Recyclopedia webpage through Sitefinity:

• Showing 20 items to view on one page, and then 20 more on another page, and so on
• Inputting a "featured" portion at the top of the page containing 4 items
• When clicking on an image, instead of it being enlarged it shows information about the item

Would you be able to help with making these changes?

Thanks,

Shreya Mahajan

On September 26, UIUC sustainability representatives met and discussed the following:

Attendance: David Guth, Daphne Hulse, Marty Kaufmann, Shreya Mahajan, Meredith Moore

• Point person for athletics? Tom Divan for facilities at State Farm Center and Marty Kaufmann for general discussion.

• And on our end, who is in charge of this? We are all a part of the same umbrella group:

  • Monday meetings, are part of the U of I campus.

  • Wednesday, is the coke people.

  • F&S and iSEE are seeing this through on the U of I side.

• We work closely with Tim Knox (zero waste recommendation).

• Communication-side: DIA will work on that.

• Tom Divan will know more about State Farm Center, Tim Knox will know more about garbage and recycling component holistically.

• Does athletics have the temporary bins from Coca-Cola?

  • Marty needs to follow up with this (it might be more through concessions). They have some, but probably not the new ones. Also, the general waste bins did NOT have the blue plastic bags. The bins with Coke DO have the blue plastic bags.

  • The bins need to be landfill and recycling duos. Need to prepare this for the game day.

• Digital signs for the zero waste game:

  • Don’t Waste, or support the iCAP as a display on the digital sign?

  • 15-30 second announcement once or twice throughout the game, to remind people that it’s important to recycle.

  • Based on prior calls, Marty had gone to marketing and game ops people to hold some time for announcements.

  • Graphic can be used on exterior signage and video board. Could have a couple short PAs. This communications stuff runs through Marty.

• 8pm game. Engaging student group volunteers. Marty could get them access/pass list.

• David Guth: Coca-Cola products - Is that going to be in a standard container, or will it be a plastic?

  • Marty: aluminum bottles for beer, plastic bottles for Coke as far as concessions goes. Question for Jake. Marketing funds sometimes go to green shirts for student volunteers. We may have used funds already, but can ask.

  • Shirts that say Illini go green, maybe a Coca-Cola logo?

• How many volunteers used in the past? Marty says he would think a dozen or two would make a difference. If they could be paired up, more outgoing and comfortable. (12 pairs, for example).

• Green Quad Day that week. SSC, SSLC, illini union board, Dave will reach out.

• Giveaways? Caught green handed. Give a prize for recycling.

• Meredith can prepare a spreadsheet for the volunteer list.

  • Cloud based.

  • Wait to publish list, to make sure they can get a t-shirt and a ticket.

• Leveraged email blasts, athletic websites, season ticket holders to let them know in advance.

• A lot of water is purchased. Marty would guess it would be comparable between plastic and aluminum.

  • Can we estimate how many blue bags they get versus waste?

  • Shreya: they do bails, so we don’t split up waste based on bags.

  • Everything is weighed in and weighed out, so we have data. The thing would be to segregate this game’s waste. It’s not a big game, it’s a pre-season game.

• Could we compare this volume of recycling from the week before vs this November 14 event?

  • Segregate the game waste. It may be possible.

• Students at football games will go through stands, can this be done at the basketball game?

  • Tom Divan would know. Could be ok, could be a union issue. Staff and extra help does that. Sometimes they do it the next day. Maybe stay away from. Probably ok during the event.

Hi!

I know the information might've been a lot, so here's just a quick summary regarding what is left to do:

• Reach out to the following universities to ask questions:
  
  • University of Wisconsin-Madison
  • University of Iowa
  •  University of Minnesota
  • Rutgers
  • University of Maryland
  • Illinois State University (ISU)
  • Southern Illinois University in Carbondale (SIUC)
  • Eastern Illinois University (EIU)
  • University of Illinois at Springfield (UIS)
  • Michigan State University

• See if we can get the contacts for UIS, SIUC, and EIU. I found the contact person for ISU, but I will need to find her email. I'll try to update the file if I can find it.
•  
• Set up meetings with Ohio State University and University of Michigan. I've already contacted them before but haven't gotten back to them regarding Zoom scheduling.
•  
• Any responses that you get regarding the survey should be filled out in the Big 10 spreadsheet located in this filepath: G:\Recycling & Waste\Big 10 Recycling

I bolded the main contact that you should email for each respective university. If someone else ends up answering, please make note of their contact info. You can use/adjust the introduction I already have typed up in the Box file labeled "Big 10 Survey" when contacting people. If you want me to do some of the contacting, just let me know.

Don't hesitate to reach out if you have any further questions :)

From: Hulse, Daphne Lauren <dlhulse2@illinois.edu>
Sent: Wednesday, September 7, 2022 15:44
To: Szal, Dominika Patrycja <dszal2@illinois.edu>
Subject: Hi!

This is my main email – feel free to send over anything about the Big 10 project here!

Daphne