Meeting Minutes for Resilience SWATeam, November 11, 2019
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Hello ECIP winners,
When the Energy Conservation Incentive Program (ECIP) was launched in 2013, it included financial awards that distributed some of the centrally managed campus utility funds back to the winning buildings. The calculation system was based on placement (first place to fourth place) in the awards program and the award category (occupant action or energy advancement). You can see the calculation in the attached fact sheet from 2016, if you are interested. With the Integrated and Value-Centered Budget (IVCB) reform, we transitioned this year, and we are closing out the initial phase one of the ECIP.
Some of the original award funding has not yet been allocated to an associated facility improvement project. If you have remaining funds and have not yet committed to a specific project, please do so as soon as possible. All ECIP award funds must be committed by the end of this fiscal year, so please let us know your plans.
Now in phase two, the ECIP awards include a plaque and the associated prestige, and no additional monetary awards (see attached revised fact sheet). Instead, your colleges will benefit directly from the energy savings. Additionally, to increase the visibility of the great progress all of you have made, we are collaborating with the Illinois Solar Decathlon’s Concept Team (incoming freshmen, learning about building systems and sustainability). They will be completing a simple Building-Level Energy Report card for the 50+ ECIP winners this fall. In the spring, I will send those reports to you with an opportunity to connect with the Concept Team members.
Later this week, I will send a follow up email to the FY19 winners with images to help you spread awareness of this award. Congratulations again to all of you, and thank you very much for your past and ongoing contributions to the campus sustainability and energy efficiency efforts.
Sincerely,
Morgan
All, Last week was productive! We continued counting everything and made some real progress cleaning up here at the shop. I’ll be doing a walk-through this week with TBP on what to keep and not keep. I went to the bike barn and counted bikes: We’ve got 277 to donate to Working Bikes and 56 to keep. Those numbers are rough counts and not exact. Things are relatively organized over there now. Once we set a date for them coming down I’ll move all the bikes we want to keep out of there. Fingers crossed for an easier go of it this time around!
This Thursday we have our Fix-a-Flat class at 11am. Doubtful turnout will be great. It is November, after all.
On Saturday the Bike Project is hosting a bicycle food drive. All donations go to Eastern Illinois Foodbank, and we’ll be promoting that over here at the Bike Center. It’s a fun event I’ve participated in for years.
This week we’ll keep paring down our stock and keep cleaning up in advance of our TBD move!
The numbers:
Visitors: 61
Sales: $527
Bike (refurb): 1 for $170
Memberships: 2 for $60
Tires/tubes: 10 for $53
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
All, Steady week, surprisingly. We even had a waiting list one day. Generally, though, things have slowed down. We’re still getting our inventory tallied up. We’ve got 6 bikes for sale with a few more to come.
Last week I counted and moved bikes around at the warehouse. I’ll be doing more of that this week with the help of some of my student staff. I have reached out to Working Bikes about coming down to collect our unusable bikes. I’ll have a better idea of just how many bikes that’ll be after this week.
This week we’ll be keeping on with the inventory/pitching junk, organizing the parts we keep, building up the good bikes, and the aforementioned warehouse bike fun.
The numbers:
Sales: $318
Memberships: 5 for $150
Tires/tubes: 8 for $30
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
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All, Despite the cooler weather the shop was still relatively busy all week. On Thursday or Friday we even had a waiting list.
In other news, we achieved Silver status for our Bicycle Friendly University! Congrats to all those involved.
Last Thursday night we had our What To Wear class at ARC. It went well. 3 people stopped by and we covered all there is to riding in colder weather. Thankfully the people who came already had well-equipped bikes for the muck and suck of the winter elements so it was mostly talking details of clothing choice and how much salt/snow/ice can impair the function of your bike. Fun times!
Also of note was our 3(!) Build-a-Bikes completed last week, two of which were done on Thursday. When that program works, it is empowering like none other. Unfortunately, it’s a big hill to climb.
Elsewhere, I’ve been having Staff and volunteers count our used and new parts to compile a master list of inventory. It’s tedious but important to be able to figure how much stuff we’ll be moving the new CBC.
Thanks to Todd for grabbing scrap over the weekend.
This week we’ll continue to purge and pare down our inventory, build bikes, and keep plugging away at prep for our move.
The numbers:
Visitors: 96
Sales: $616.25
Memberships: 8 for $240
Bikes (refurb): 0
Bikes (B-a-B): 3 for $266
Tires/tubes: 17 for $76
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
Housing and F&S submitted a request to the Student Sustainability Committee to support the next two years of the UI costs for the annual Dump and Run program, managed by the University YMCA.
Bryan Johnson and Morgan White spoke with the SSC Food and Waste working group this evening to answer questions about the Step One application.
All, We’ve slowed down enough to offer the First Visit Free option again, which has its plusses and minuses but is at least consistent with our website/literature on the topic.
Last week we had our Bike Maintenance 101 class. Three attendees came, despite the cold and rain, so that was awesome. I think all of them had issues with their own bikes that precipitated their interest in the class and two of them said they’d be back to fix their bikes. A success!
One bike was on the donation rack this morning. Another small bike but of good quality that’ll hopefully fix up quickly.
I got in touch with someone from the Fine and Applied Arts to see if there’s any interest in using some of our scrap metal to keep it out of the dump but that was a dead end. I’ll still try to think of ways to keep our scrap pile a little smaller since we’re frequently at-or-beyond capacity. I think overall, we don’t have enough venues through which to repurpose a bicycle beyond B-a-B and Shop Builds. Something to think about.
This week if we’re slow I’ll have the student staff do a deep dive on our used parts inventory to get a better picture of just how many bike parts we’re storing here. Additionally, we have our What to Wear info session at ARC on Thursday evening from 7 – 8p.
The numbers:
Visitors: 82
Sales: $677.75
Memberships: 14 for $420
Tire/tubes: 14 for $79
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
see attached file.
Sara Mason, Chantelle Hicks, and Morgan White discussed revisions to the Bee Campus USA web presence. For ease of maintenance, the iCAP Portal seems to be a more friendly process for providing updates and keeping the web content current and active. Sara could do the entries this year, and future students could do entries in the future years. The updates can also be shared on other websites, when requested. Sara will bring this idea back to the student committee, for a decision.
This meeting is open to anyone on campus interested in supporting local pollinators.
We are meeting tomorrow from 1:30-2:30 at F&S with both advisors and students from the Bee Campus USA committee. Chantelle sent the invite, but there are more people than can fit in the room she sent, so please join us in the Garage and Car Pool building conference room. This is in the building at the southwest corner of Oak and Kirby.
Our agenda is as follows:
There was a Dump & Run meeting on 10-08-2019.
The meeting agenda is attached below.
All, Much like the weather, we’ve been starting off cold and slow most days and heating up by the end. We’ve been weaving in and out of our FVF policy as I’ve felt bad turning people away when the shop is empty. But then, of course, in a blink of an eye we’re All Stands Full and members are waiting for stand time, which seems unfair.
We had Light The Night on Thursday and that was a success from what I saw of it. Two CBC staffers helped out with the event in my absence as the shop was too busy for me to be able to get away for the whole event.
We also had our Fix-a-Flat class on Friday. We had one participant. He was eager, engaged and said he’d be back for the next class, which was great.
This week we have our Bike Maintenance 101 class on Friday and I’ll be doing a training with a new hire.
The numbers:
Visitors: 80
Sales: $2,108
Bikes (refurb): 3 for $640
Bikes (B-a-B): 1 for $400
Tires/tubes: 15 for $59
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
The University Housing submitted the attached Step 1 Funding Application for Dump and Run 2020 (SSC).
The students on the Bee Campus committee met to discuss their plans for this year.
All, Abbreviated week for me as I was out of town Thursday and Friday. I’ll check in with my staff this week and see how things went in my absence.
There are 6 bikes on the outside rack from this weekend but unfortunately one or two are locked up as if it’s a regular bike rack. Whoops!
This week will be busy as we have Light The Night on Thursday and our second Fix-a-Flat class on Friday. I’ll be talking up the F-a-F class incessantly this week in hopes of increasing participation numbers. For LTN I’ll be splitting my staff up between the shop and the event for the time that they overlap.
We have been oscillating back and forth between allowing for Free Visits and not depending on how busy we are and how well-staffed we are at that time. So that points to things getting a little calmer (thankfully). Addressing the burnout my staff and I feel during these very busy beginning months will be a task for the winter.
Moving all the kids bikes over to Salt & Light didn’t end up happening last week so I’ll shoot for getting those out this week. It’ll help with clearing everything out for our move. Exciting times!
The numbers:
Visitors: 96
Sales: $1,242.50
Memberships: 16 for $480
Bikes (refurb): 2 for $225
Bikes (B-a-B): 1 for $57
Tires/tubes: 20 for $92
Thanks!
Jacob Benjamin
Manager, Campus Bike Center
Visit the RORG's personal page to read the blog and stay up to date on the amazing efforts underway in our community, https://redoakraingarden.org/blog-2/.
All, Last week was busy, per usual this time of year. TBP and I met with Circle Cycle to discuss their Earn-a-Bike program using abandoned bikes on campus. I interviewed two applicants and will be hiring them. The light sets for the LTN event arrived on Wednesday and were expeditiously moved to the Urbana shop, saving some space over here. Two bike donations were on the rack when I pulled in this morning.
This week I’ll be taking the large pile of kids bikes over to Salt & Light to donate. I’ll also be meeting with F&S Sustainability and VeoRide to discuss bike share on campus. I’ll be out of town Thursday and Friday. I’ll arrange for the student staff to cover for me.
The numbers:
Visitors: 101
Sales: $1,463.00
Memberships: 19 for $570
Bikes (refurb): 2 for $400
Bikes (B-a-B): 2 or $120
Tires/tubes: 28 for $107
Jacob Benjamin
Manager, Campus Bike Center
Construction of a new 54-acre, 12.1 megawatt (MWdc) Solar Farm is approved by the University of Illinois Board of Trustees as the sole member of Prairieland Energy, Inc. Referred to as “Solar Farm 2.0,” the new utility-scale array to be located north of Curtis Road, between First Street and U.S. Route 45, will produce approximately 20,000 megawatt-hours (MWh) annually, almost tripling the university’s existing on-site renewable energy generation. Solar Farm 2.0 will generate the equivalent electricity use of more than 2,000 average American homes.
Sol Systems, LLC, will design, build, operate, and maintain Solar Farm 2.0, for the duration of a 20-year contract which includes power purchase and land lease agreements, and an option to buy the system at the end of the term.
Morgan White and Joyce Mast discussed next steps for acheiving Net-Zero status for the ECE Building. Mike Marquissee is working on a draft MOU about using Solar Farm 2.0 Renewable Energy Certificates (RECs).
Joyce is seeking student input about what should go on the ECE Building interactive display. If you are interested in working with her on this, contact her at jmast@illinois.edu.