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Projects Updates for place: MSTE

  1. iCAP Portal Admin Meeting - March 8, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Homemade caramels!
    • Update: Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations: Discussion about updating iCAP recommendations - February 21, 2024
    • Lots of back-end updates/upgrades over the past couple weeks - Michael's been testing and retesting to try to catch any incompatibilities with the new updates, and so far things are looking good. Let him know if you encounter any issues!
      • One update of note: the module that creates automatic redirects when titles change has gotten smarter, so those infinite loops should be a thing of the past!
    • Google Analytics reporting

    Discussion/Decisions:

    • Project Updates:
      • Add field "To Do Item(s)" at top of Tasks section
        • Show field in Pending Tasks listing?
        • Q: who should be able to view the content of this field? Other task-related fields are restricted to iCAP Admins & iCAP Moderators, but if you want to assign a task to a non-admin or non-moderator, they'll need to be able to view this task field (and the other fields) in order to view the task. Should we expand the scope of who can view task-related fields? At least add iCAP Clerks, or perhaps even all logged in users?
      • Q: Also add field for tagging iCAP Portal user(s) as responsible party for tracking tasks and updating when they're completed? (note: separate from "Assigned To" field which allows free editing and doesn't associate with user accounts
        • What should this field be called?
        • Should it allow multiple people to be entered?
        • Add a My Tasks page where logged in users can view all tasks assigned to them. Also show tasks they've assigned?
        • Started work on this on test site: Michael's test task
    • Pending Tasks list:
      • ✔️Change Title column to "Project Update"
    • Recommendations:
      • May not need to allow a Project to "subscribe" to Recommendations:
        • Recommendation has associated Project (allow multiple, but typically only enter one)
        • Project page shows all Recommendations pointing to this project (possibly instead of a project being able to "subscribe" to recommendations)
        • iWG project: instead of showing all the recommendations, provide a link to the page showing the recommendations
      • Recommendation add/edit form could be used to receive suggestions for new recommendations
      • Need to discuss further - Morgan, Miriam, and Michael will meet next week to discuss & diagram out on a whiteboard

  2. Discussion about updating iCAP recommendations - February 21, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations.

    Agenda

    • Discussed structure outlined in iCAP Portal Admin Meeting - February 2, 2024 under Discussion/Decisions section plus attached file
    • Christina walked through the Figma Recommendations mockup she created, showing the workflow of the current approach and the proposed new approach. Notable changes:
      • Remove duplication of effort by providing only one place to enter information about a new Recommendation status
      • Once basic structure is in place, adding new Recommendation updates will require minimal extra work
      • Current Recommendation status and history can be automatically shown in multiple places across the iCAP Portal, either for individual Recommendations or all Recommendations under a Team

    Discussion

    • Miriam requested a "Next Steps" text field on Project Updates (in the Recommendations tab), visible only to people with iCAP roles (i.e. clerk and above)
    • Discussed using Tasks section in Project Updates to keep track of pending tasks related to Project Updates (especially helpful for Recommendations). Pending Tasks are Project Updates which have a due date and no completion date. See Pending Tasks page.

    Questions/Proposals

    • Propose allowing a Team to have no associated Theme. This currently only impacts the iWG Recommendations Team, since there is no Implementation theme.
    • Propose removing "Recommendations Summary" projects associated with each team (e.g. Resilience iCAP Team Recommendations Summary). The need for those projects will be supplanted by the automatically generated page for each team.

  3. iCAP Portal Admin Meeting - February 2, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions:

    • Discussed the idea of creating a new content type called "iCAP Recommendations" to pull together information about a Recommendation. This idea has merit, but our discussion yielded perhaps an even better approach. Project Updates are already being used for this purpose, and could potentially be augmented to provide the functionality we want, as follows:
      • Create a tag called "iCAP Team" with the following fields:
        • Title [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Description
        • iCAP Theme (associate this team with one of our 10 themes) [e.g. "Energy", "Transportation", etc.]
      • Create a tag called "iCAP Recommendation" with the following fields:
        • Title [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Description
        • iCAP Team (associate this recommendation to an iCAP Team) [e.g. "Energy", "ECBS", "eGen", "Transportation", etc.]
        • Supplanted by (associate this recommendation with another iCAP Recommendation)
      • Add the following optional fields to Project Updates:
        • iCAP Recommendation (associate this update to an iCAP Recommendation) [e.g. "Energy001 Anaerobic Digester Feasibility Study", "ECONS001 Conservation Budget", "EGen001 Wind PPA", "Trans001 TEM_DMI"]
        • Recommendation Status (e.g. Submitted, Transmitted, Withdrawn, Accepted by campus unit, Implementation in Progress, Implementation Complete, Accepted, Implementation Stalled, Returned, Denied/Declined)
        • Recommendation Date (only necessary if we need to allow it to be different from the date of this Project Update)
      • So the basic information structure would be:
        • Theme pages can show a listing of iCAP Recommendations (w/statuses) for the iCAP Teams associated with that theme
        • An iCAP Team can show a listing of iCAP Recommendations (w/statuses) associated with it, as well as a link to the Theme it's associated with
        • An iCAP Recommendation can show a listing of associated projects updates (with statuses & dates), as well as a link to the iCAP Team it's associated with, the Theme that team is associated with, and all the Projects its associated Project Updates are associated with.
        • A Project Update can show a link to the iCAP Recommendation it's associated with, as well as its status and date, along with the other information a Project Update usually shows.
        • A Project can show the iCAP Recommendations associated with that project, as well as their statuses (this information is obtained by looking up info from the iCAP Recommendation for each Project Update w/recommendation info filled out that's associated with this project)
        • We can offer a general listing of all recommendations which can be searched and/or filtered by Theme, iCAP Team, Project, etc.
      • Questions:
        • What about the Implementation Chapter on the iWG page? There's no Implementation theme, so what Theme would we associate it with?
      • See Discussion about updating iCAP recommendations - February 21, 2024 for additional information.
    Attached Files: 

  4. Discussion about updating iCAP recommendations - January 25, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Sarthak Prasad, and Michael McKelvey met to discuss the process of updating iCAP recommendations.

    Background Info

    Miriam's original request: "I was wondering if we could talk about developing some kind of a landing page for iCAP recommendations. Right now it’s a bit tedious to add updates related to iCAP recommendations because updates have to be made in multiple places. It also seems the only way to link updates back to the original recommendation is to link to the submitted recommendation in the description for the project update."

    Reference projects

    Discussion

    • iCAP Recommendations can go through a winding process, cycling back and forth through many statuses until they are ultimately successful, denied, or supplanted by another recommendation. Sometimes their journey is straightforward and linear, but usually it's more complex.
    • Current process involves manual editing of the Background field for multiple projects, updating the link to the most recently added relevant Project Update and the updated status. This is tedious, time consuming, and error prone.
    • Ideal solution would minimize duplication of effort and make it easy for visitors to understand the history of an iCAP recommendation.
    • The current hierarchy for groups making recommendations is 
    • Recommendations come from iCAP Chapters, each with a single iCAP Team (2020 iCAP). The 2010 and 2015 iCAPs were organized differently. We should try to make sure our solution is as future-proof as possible in case of future reorganizations.

    Ideas/Recommendations

    • Create a new content type called "iCAP Recommendation" which will function vaguely similarly to Metrics
    • An iCAP Recommendation will contain the following fields:
      • Name (text field)
      • iCAP Team (curated listing, need to allow future modifications)
      • Status (e.g. Submitted, Transmitted, Withdrawn, Successful, Returned, Denied/Declined)
      • Date
      • Related Project (allow multiple?)
      • Related Project Update (allow multiple?)
    • How will these iCAP Recommendations be associated with projects so they're shown on Project pages?
      • Need to be able to group the recommendations together, possibly by both iCAP Chapter and iCAP Team
      • How much flexibility do we need in how they're displayed? Can we decide on a rigid structure that will work for displaying recommendations on all projects, or are there several different ways they should be displayed? (e.g. different groupings, orderings, etc.)
      • Should Projects link to iCAP Recomendations, iCAP Recomendations link to Projects? Question applies even if there's a grouping mechanism in the middle, e.g. iCAP Chapter, iCAP Team, etc.
    • The attached Excel file contains examples of what iCAP Recommendations might look like in the new proposed content type. Each sheet groups together iCAP Recommendations for a team, and each row within a sheet demonstrates a single iCAP Recommendation with its fields filled out.
    • We will present our questions and ideas for discussion at the next iCAP Portal admin meeting.
    Attached Files: 

  5. iCAP Portal Admin Meeting - January 19, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    Discussion/Decisions:

    • Agreed to move meetings to once per month; Quinn will take care of that
    • Agreed to make the tabbed navigation layout the default layout for projects; Christina will consider possible alternate designs for the Project Header layout
    • Decided to only show the SSC tab for projects which have SSC funding; hide it for all others
    • Discussion of representing SSC and other student-initiated fees
      • If we start adding information about other fees (e.g. bike fee), should we group all the student-initated fees in a single tab (SSC, bike fee, etc.) or have separate tabs for each?
      • Single tab would group together logically related info, avoids tab overload
      • Multiple tabs would allow SSC to retain prominence on project pages, not dilute its impact and prestige
      • Decided to do a single SSC tab now and revisit if we add information about other student-initiated fees in the future

  6. Discussion about SSC projects in iCAP Portal - January 16, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Codie Sterner, and Michael McKelvey met to continue the discussion about embedding SSC project information in the SSC website. Discussion topics included:

    • Rough draft of SSC project embed filtering - still in development phase; need to add additional filters, map, only allow one Category to be selected, and several additional fields (e.g. file uploads)
    • Discussed how to represent the SSC view of a project - e.g. custom project embed on SSC website, separate SSC-specific project page on iCAP Portal

    Takeaways:

    • SSC project embed filtering is looking promising - aesthetics need work and additional filters need to be implemented
    • Christina's new Header Project layout would work well as the default layout for all projects - then SSC could just have its own tab! Would need to figure out how to make Header Projects stand out. Will bring this idea up at the larger group meeting on Friday.

  7. iCAP Portal Admin Meeting - January 5, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Print styles:
      • ✅ Objectives page:
        • ✅ Do not bold metric titles
        • ✅ Put "(not shown)" on own line
      • Footer:
        • ✅ Replace old iSEE logo with current iSEE wordmark
        • ✅ Hide social media icons
        • ✅ Show F&S and iSEE logos side-by-side
    • Main map:
      • See CSU's campus map (Sustainability section) for inspiration
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Use heatmap when zoomed out, switch to markers when zoomed in?
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

    Ideations:

    • Map brainstorming:
      • What if we had a separate Campus Sustainability Tour expandable section, alongside Collections and Themes? Perhaps with a specific order to the locations and information about each location in the infowindow popup? We might have to hand-craft it rather than using Collections, but it might be worth it if we want an interface more like the CSU sustainability map. This could also work for any other bespoke sections we might want to include in the future.
      • Are there other things we'd like to highlight on the map beyond Themes and Collections? If we can think of them, Michael can try to figure out how to make it happen.
      • Michael is working on trying to make the map queries work asynchronously so each filter doesn't require a new pageload. This would make interactions with the map much snappier.
      • Would we like to provide the ability to view individual projects for each section in the sidebar, à la CSU's map?
      • Are there other categories we would like to include, either in addition to or instead of Collections and Themes? Is that information already in the iCAP Portal? If so, perhaps there's a way we can use it... If not, perhaps a new tagging system specifically for the map might help us achieve it?
      • Sarthak: would like to create a Biking Tour
      • Reed: highlight things students can see/experience
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
      • SSC project integration discussion on 11/30/2023:
        • New projects need to be approved and located appropriately in portal hierarchy
        • Codie considers an SSC project worth adding once it has a CFOAP
        • Projects can be updated w/SSC info by SSC students/employees once they exist in portal
        • How to show projects with multiple funding allocations over time? (e.g. $100K in spring 2020, $100K in fall 2020)
          • Is it the same project over time? Sometimes it is, but sometimes the leaders change and the direction changes significantly
          • Discussed dusting off the Project Funding feature we'd deprecated several years ago. It looks promising for showing SSC's funding of projects!
        • Michael and Codie will meet next week to discuss specifics about what SSC needs the iCAP Portal to be able to do in order to use the iCAP Portal for the SSC website's project listing.

  8. iCAP Portal Admin Meeting - December 15, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Discuss Christina's iCAP Portal Header Page Layout designs
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • See CSU's campus map (Sustainability section) for inspiration
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Use heatmap when zoomed out, switch to markers when zoomed in?
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
      • SSC project embedding: add category filtering options
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

    Ideations:

    • Map brainstorming:
      • What if we had a separate Campus Sustainability Tour expandable section, alongside Collections and Themes? Perhaps with a specific order to the locations and information about each location in the infowindow popup? We might have to hand-craft it rather than using Collections, but it might be worth it if we want an interface more like the CSU sustainability map. This could also work for any other bespoke sections we might want to include in the future.
      • Are there other things we'd like to highlight on the map beyond Themes and Collections? If we can think of them, Michael can try to figure out how to make it happen.
      • Michael is working on trying to make the map queries work asynchronously so each filter doesn't require a new pageload. This would make interactions with the map much snappier.
      • Would we like to provide the ability to view individual projects for each section in the sidebar, à la CSU's map?
      • Are there other categories we would like to include, either in addition to or instead of Collections and Themes? Is that information already in the iCAP Portal? If so, perhaps there's a way we can use it... If not, perhaps a new tagging system specifically for the map might help us achieve it?
      • Sarthak: would like to create a Biking Tour
      • Reed: highlight things students can see/experience
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
      • SSC project integration discussion on 11/30/2023:
        • New projects need to be approved and located appropriately in portal hierarchy
        • Codie considers an SSC project worth adding once it has a CFOAP
        • Projects can be updated w/SSC info by SSC students/employees once they exist in portal
        • How to show projects with multiple funding allocations over time? (e.g. $100K in spring 2020, $100K in fall 2020)
          • Is it the same project over time? Sometimes it is, but sometimes the leaders change and the direction changes significantly
          • Discussed dusting off the Project Funding feature we'd deprecated several years ago. It looks promising for showing SSC's funding of projects!
        • Michael and Codie will meet next week to discuss specifics about what SSC needs the iCAP Portal to be able to do in order to use the iCAP Portal for the SSC website's project listing.

  9. Discussion about SSC projects in iCAP Portal - December 8, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael McKelvey and Codie Sterner met on December 8, 2023 to discuss what information SSC would like to track and display about various SSC-funded projects. Major questions:

    • What fields currently in the iCAP Portal are helpful to show for the SSC project listing?
    • What new fields would be helpful for the SSC project listing?
    • How closely does the current implementation of Project Funding align with what SSC would like to display?
    • Discussion of envisioned listings/displays of information, metadata about projects (e.g. funding dates, status, etc.), and connections between different content types (e.g. project updates - how do we show only a project's updates which are relevant to SSC?)

    See attached Notes document for details.

    Attached Files: 

  10. iCAP Portal Admin Meeting - November 30, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • SSC project integration discussion
      • New projects need to be approved and located appropriately in portal hierarchy
      • Codie considers an SSC project worth adding once it has a CFOAP
      • Projects can be updated w/SSC info by SSC students/employees once they exist in portal
      • How to show projects with multiple funding allocations over time? (e.g. $100K in spring 2020, $100K in fall 2020)
        • Is it the same project over time? Sometimes it is, but sometimes the leaders change and the direction changes significantly
        • Discussed dusting off the Project Funding feature we'd deprecated several years ago. It looks promising for showing SSC's funding of projects!
      • Michael and Codie will meet next week to discuss specifics about what SSC needs the iCAP Portal to be able to do in order to use the iCAP Portal for the SSC website's project listing.
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • See CSU's campus map (Sustainability section) for inspiration
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Use heatmap when zoomed out, switch to markers when zoomed in?
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
      • SSC project embedding: add category filtering options
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

    Ideations:

    • Map brainstorming:
      • What if we had a separate Campus Sustainability Tour expandable section, alongside Collections and Themes? Perhaps with a specific order to the locations and information about each location in the infowindow popup? We might have to hand-craft it rather than using Collections, but it might be worth it if we want an interface more like the CSU sustainability map. This could also work for any other bespoke sections we might want to include in the future.
      • Are there other things we'd like to highlight on the map beyond Themes and Collections? If we can think of them, Michael can try to figure out how to make it happen.
      • Michael is working on trying to make the map queries work asynchronously so each filter doesn't require a new pageload. This would make interactions with the map much snappier.
      • Would we like to provide the ability to view individual projects for each section in the sidebar, à la CSU's map?
      • Are there other categories we would like to include, either in addition to or instead of Collections and Themes? Is that information already in the iCAP Portal? If so, perhaps there's a way we can use it... If not, perhaps a new tagging system specifically for the map might help us achieve it?
      • Sarthak: would like to create a Biking Tour
      • Reed: highlight things students can see/experience
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.

  11. iCAP Portal Admin Meeting - November 17, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Fixed: embedded maps now open links in new tab (previously links tried to open in the iframe, which was both unhelpful and also our site denies all pages except map embeds from opening in iframes)
    • Fixed: project pages display well on mobile devices again
    • Fixed: Metrics pages display well on mobile devices again
    • Fixed: Objectives page displays well on mobile devices again

    Discussion:

    • Christina shared some mockups for improving the All Metrics page.
      • Group agreed they liked Idea #2 with Grid View the best
      • Morgan doesn't want to lose power user functionality. Discussed options for also showing the metrics in a listing (like the table of All metrics) - perhaps add an option to switch back and forth between list/grid views, or perhaps simply a link on the page to view the table listing.
      • Morgan asked Christina to look at Header Project Layout (e.g. LEED Certification project) and make recommendations for improving the layout and presentation of information. In particular, Morgan finds the paginated card-based Sub-projects listing with 6 projects per "page" makes it difficult to look through sub-projects and find individual projects.
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Suggestions page - extra padding on right in mobile view
    • Main map:
      • See CSU's campus map (Sustainability section) for inspiration
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Use heatmap when zoomed out, switch to markers when zoomed in?
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

    Ideations:

    • Map brainstorming:
      • What if we had a separate Campus Sustainability Tour expandable section, alongside Collections and Themes? Perhaps with a specific order to the locations and information about each location in the infowindow popup? We might have to hand-craft it rather than using Collections, but it might be worth it if we want an interface more like the CSU sustainability map. This could also work for any other bespoke sections we might want to include in the future.
      • Are there other things we'd like to highlight on the map beyond Themes and Collections? If we can think of them, Michael can try to figure out how to make it happen.
      • Michael is working on trying to make the map queries work asynchronously so each filter doesn't require a new pageload. This would make interactions with the map much snappier.
      • Would we like to provide the ability to view individual projects for each section in the sidebar, à la CSU's map?
      • Are there other categories we would like to include, either in addition to or instead of Collections and Themes? Is that information already in the iCAP Portal? If so, perhaps there's a way we can use it... If not, perhaps a new tagging system specifically for the map might help us achieve it?
      • Sarthak: would like to create a Biking Tour
      • Reed: highlight things students can see/experience
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.

  12. iCAP Portal Admin Meeting - October 27, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Fixed: homepage has extra padding on right side on mobile
    • Main map:
      • Starts with only Campus Sustainability Tour locations shown (for now, start with Reporting Progress theme)
      • Smaller markers working for both Themes and Collections
      • Added "clear filters" option to show initial collection of projects (Campus Sustainability Tour)
      • Full Screen option available
      • Shows only publicly visible Collections

    Discussion:

    • Map brainstorming:
      • What if we had a separate Campus Sustainability Tour expandable section, alongside Collections and Themes? Perhaps with a specific order to the locations and information about each location in the infowindow popup? We might have to hand-craft it rather than using Collections, but it might be worth it if we want an interface more like the CSU sustainability map. This could also work for any other bespoke sections we might want to include in the future.
      • Are there other things we'd like to highlight on the map beyond Themes and Collections? If we can think of them, Michael can try to figure out how to make it happen.
      • Michael is working on trying to make the map queries work asynchronously so each filter doesn't require a new pageload. This would make interactions with the map much snappier.
      • Would we like to provide the ability to view individual projects for each section in the sidebar, à la CSU's map?
      • Are there other categories we would like to include, either in addition to or instead of Collections and Themes? Is that information already in the iCAP Portal? If so, perhaps there's a way we can use it... If not, perhaps a new tagging system specifically for the map might help us achieve it?
      • Sarthak: would like to create a Biking Tour
      • Reed: highlight things students can see/experience
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Responsiveness on some pages is wonky:
      • Project pages - columns not linearizing
      • Metrics pages - extra padding on right
      • Suggestions page - extra padding on right
    • Map embed - clicking on Places and Projects gives an X-Frame-Options error, since only the map is permitted to be embedded from our site. Possible solution: make every link on embedded pages open in a new tab?
    • Main map:
      • See CSU's campus map (Sustainability section) for inspiration
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Use heatmap when zoomed out, switch to markers when zoomed in?
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  14. iCAP Portal Admin Meeting - September 29, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers - working for Themes, not yet for Collections
      • Campus boundary, like ArcGIS Bicycle Map
      • Improve mobile filter?
      • Add "clear filters" option to show initial collection of projects
      • Add Full Screen option
      • Show only publicly visible Collections
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  15. iCAP Portal Admin Meeting - September 1, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Added map embed capability for collections (see iCAP Portal Map Embedding demo)
    • Objectives Dashboard link on individual objective pages - changed text to "See all 20XX iCAP Objectives"
    • Remove unintended orange underline on "View Image Gallery" link on project & theme pages (e.g. Sustainability iCAP Portal)

    Discussion:

    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image? Or an image gallery?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  16. iCAP Portal Admin Meeting - August 24, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • From August 9 meeting:
      • Created iCAP 2010 Objectives Dashboard (currently no chapters) - kudos to Quinn for all the work adding 78 objectives and Sarthak for helping out with metric targets!
      • Fixed chapters for iCAP 2015 Objectives Dashboard
      • Fixed styling for individual objective pages' prev/next buttons
      • Added link back to applicable full dashboard for each objective
      • Still investigating issue with some incorrect project updates showing up for objectives - I know why it's happening, just need to figure out the fix

    Discussion:

    • SSC projects
      • May want to use this Archive of Funded Projects on old SSC site (2019) as a reference for showing SSC project info
      • Discussed using iCAP Portal projects for SSC projects page vs. maintaining own project pages directly on SSC website.
      • One possible challenge - SSC sometimes funds part of a project or provides funding for a period of time (e.g. 1 year) for a longer-term project, so only the project updates for that period of time are relevant, not all updates in perpetuity. How do we handle that?
      • Decided to start with map embed from Student Sustainability Committee Funded Projects collection, then look at adding card-based project embed as well.
    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Send Codie map embed code for Student Sustainability Committee Funded Projects collection
    • Objectives Dashboard link on individual objective pages - change text to "See all 20XX iCAP Objectives"
    • "View Image Gallery" link on project pages has orange underline (e.g. Sustainability iCAP Portal)
    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  17. iCAP Portal Admin Meeting - August 9, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael, Sarthak, Morgan, and Quinn met to discuss the 2010 iCAP objectives dashboard.

    For Michael:

    • [DONE] The individual objective pages' prev/next buttons need their text to wrap
    • Some Objectives are showing the wrong project updates
    • [DONE] The chapter choices on the 2015 need to be revised or removed
    • [DONE] Do not include chapter choices on the 2010 dashboard (for now, unless they're rearranged to support chapters)
    • [DONE] Add a choice for jumping back to the full dashboard for the objective

    For Quinn:

    • (DONE) Pick associated projects
    • (DONE) Also, review the metrics for potential connections - do your best

    For Sarthak:

    • Calculate numbers from percentages

     

  18. iCAP Portal Admin Meeting - August 10, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    Discussion:

    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back")
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site

  19. iCAP Portal Admin Meeting - July 27, 2023

    Associated Project(s): 
    Sustainability iCAP Portal

    Done:

    • Fixed sub-project duplication on Header Project Layout pages (e.g. MEB showing up twice on LEED Certification page's sub-projects list)
    • Demo map (Test site): Collections filter (mostly) working now

    Discussion:

    • Continue discussion of Fancy Page Layout (see the 4 mockups in the October 21, 2022 meeting notes)
    • Continue discussion of improving site's aesthetics
    • Question about a TODO: "Collections page: Add image upload option". At a previous meeting we had this TODO, but what was the context? Was it to have a thumbnail for each Collection? Or a banner image?
    • Should we link to "Take Action" project from homepage?
      • Replace map link in Highlights?
      • Need to finish Take Action page content
    • Archiving projects
      • Add "Archived" checkbox?
      • Add "Archived" to Visibility options?
      • Add "Archived" to Project Status options? (probably not - this mixes the status of the project itself with whether we still want it to show up on the site)
      • Remove from nested listings, still publicly available?

    TODO:

    • Morgan reports general slowness
    • Main map:
      • Start with only Campus Tour locations shown (for now, start with Reporting Progress theme)
      • Filter by Theme or Collection
      • See CSU's campus map (Sustainability section) for inspiration
      • Smaller markers
      • Remove businesses layer
      • Campus boundary, like ArcGIS Bicycle Map
    • Loading message on page unload shows up sometimes in browser page history (e.g. view iCAP Portal PDF from About page, then click "back")
    • Homepage has extra padding on right side on mobile
    • SSC project embedding: add category filtering options
    • (long term goal) look into importing information from another source, e.g. SSC students without iCAP Portal access can put together info in a structured format for automatic import into iCAP Portal
    • Look into Collection embedding again, à la Drawdown Solutions Library Sammy had found ("Filter by sector or area of action" section)
    • Metric search/display:
      • Theme (via connected Project, i.e. Theme -> Project -> Metric)
      • Most recent updates as of: (list of years) -> can we query Tracking data?
      • (Internal only) Last updated before (list of years) -> can we query Tracking data?
    • (Low Priority) Make column headers click-sortable on Projects by Project Status page
    • Fancy project layout mockups - keep tweaking #3 to improve contrast
    • Discuss metrics
      • Metrics with lots of data
      • Consider how to handle old metrics that no longer track new data. Archive somehow?
      • Fun with math (e.g. combining multiple metrics)
      • Calculated Metrics on Dev site
    Attached Files: 

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