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  1. Discussion about SSC projects in iCAP Portal - March 13, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Miriam Keep, Codie Sterner, and Michael McKelvey met to discuss the status of embedding projects from the iCAP Portal on the SSC website.

    Discussion items:

    • Michael shared a demo of SSC project embedding (TEST site) which includes a map which responds to filters.
    • Codie suggested adding the following SSC-specific fields to projects:
      • (SSC) Project Lead
      • (SSC) Project Lead Email
      • (SSC) Financial Advisor (all)
      • (SSC) Financial Advisor Email
      • (SSC) Project Advisor (only applicable to student-led projects)
      • (SSC) Project Advisor Email
      • (SSC) Team Members (unlimited plain text fields, just like in Contacts tab)
    • Change SSC tab title to: SSC Specifics
    • Project Funding discussion:
      • Prefer to separate out the 2 funding sources (SCEF, CETF) - perhaps instead of one "Funding Source" in iCAP Portal for SSC, could have 2 - one for each fund. Funding Type in the Funding Details could be a way to group together all SSC funding regardless of source (?)
      • When SSC funds a project, each semester needs to be reported separately, which is a different structure from how "projects" are represented in the iCAP Portal. For one-off funding, this isn't a problem, but sometimes (~5%?) SSC funds projects multiple times, which would require creating multiple Projects in the iCAP Portal to record SSC info about what the iCAP Portal would consider a single "project." How do we handle this? Some potential options include:
        • Always create a sub-project for each semester of SSC funding related to a project (lots of "extra" projects in the iCAP Portal created only to record SSC funding info). Projects created explicitly for SSC which don't have a more logical parent could go potentially go under the SSC project.
        • Use the Project Funding system in the iCAP Portal to record information by semester. The "Project Funding" content type is meant to act as a bridge between Funding Sources and Funding Details, so it might be the right place to store this information.
        • Create a new content type specifically for SSC projects. Perhaps use Metrics as a template? Not sure if there's an advantage to this over repurposing the Project Funding system, except this would be a single-purpose system built specifically for SSC, so it might be more streamlined.
      • Michael and Codie plan to meet March 22 to continue the discussion.

  2. Discussion about iCAP recommendations - March 13, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Michael McKelvey, Miriam Keep, and Morgan White have a meeting scheduled on Friday, March 22 to discuss how to structure Recommendations, probably by diagramming on a whiteboard. In the meantime, Michael and Miriam met briefly to discuss iCAP Recommendations while the discussion at last Friday's meeting is still somewhat fresh. Our takeaways:

    • Perhaps we shouldn't use Project Updates after all, but should pattern the new Recommendations feature after Metrics:
      • A Recommendation is associated with a project and contains some additional general information
      • A Recommendation can have many "tracking" updates including at least a status and some notes
      • This would mean that each tracking record for a Recommendation wouldn't automatically generate a Project Update. Is that ok?
    • We also discussed using the iCAP Portal for the Recommendation workflow. We're not sure whether that would reduce complexity or increase it. Further discussion is warranted. Sample project updates with initial recommendation form attached:

    We look forward to diagramming this out on a whiteboard in Morgan's office!

  4. iCAP Portal Admin Meeting - March 8, 2024

    Associated Project(s): 
    Sustainability iCAP Portal

    Agenda

    • Homemade caramels!
    • Update: Miriam Keep, Sarthak Prasad, Christina Tran, and Michael McKelvey met to discuss a proposed structure for updating iCAP recommendations: Discussion about updating iCAP recommendations - February 21, 2024
    • Lots of back-end updates/upgrades over the past couple weeks - Michael's been testing and retesting to try to catch any incompatibilities with the new updates, and so far things are looking good. Let him know if you encounter any issues!
      • One update of note: the module that creates automatic redirects when titles change has gotten smarter, so those infinite loops should be a thing of the past!
    • Google Analytics reporting

    Discussion/Decisions:

    • Project Updates:
      • Add field "To Do Item(s)" at top of Tasks section
        • Show field in Pending Tasks listing?
        • Q: who should be able to view the content of this field? Other task-related fields are restricted to iCAP Admins & iCAP Moderators, but if you want to assign a task to a non-admin or non-moderator, they'll need to be able to view this task field (and the other fields) in order to view the task. Should we expand the scope of who can view task-related fields? At least add iCAP Clerks, or perhaps even all logged in users?
      • Q: Also add field for tagging iCAP Portal user(s) as responsible party for tracking tasks and updating when they're completed? (note: separate from "Assigned To" field which allows free editing and doesn't associate with user accounts
        • What should this field be called?
        • Should it allow multiple people to be entered?
        • Add a My Tasks page where logged in users can view all tasks assigned to them. Also show tasks they've assigned?
        • Started work on this on test site: Michael's test task
    • Pending Tasks list:
      • ✔️Change Title column to "Project Update"
    • Recommendations:
      • May not need to allow a Project to "subscribe" to Recommendations:
        • Recommendation has associated Project (allow multiple, but typically only enter one)
        • Project page shows all Recommendations pointing to this project (possibly instead of a project being able to "subscribe" to recommendations)
        • iWG project: instead of showing all the recommendations, provide a link to the page showing the recommendations
      • Recommendation add/edit form could be used to receive suggestions for new recommendations
      • Need to discuss further - Morgan, Miriam, and Michael will meet next week to discuss & diagram out on a whiteboard

  6. Google Analytics changes to user counts on portal

    Associated Project(s): 
    Sustainability iCAP Portal

    Ok, I added last year’s user stats, which looks like the only one we didn’t have yet. We had to migrate to a new version of Google Analytics last year, so the process for looking up the user count will change for FY24. Fortunately, there was overlap between the old Google Analytics system and the new one, so we could get all of FY23 on the old system and all of FY24 on the new one. The new system counts things a bit differently (for example, it focuses on Active Users rather than Total Users), and the numbers are often lower than the previous system, so we should probably expect a bit of a dip in the future. For example, for the period of time where both the old and new systems were collecting data (Jan 9, 2023 – Oct 4, 2023), the old system counted 35,311 users while the new system counted 27,206 users. At least that’s what I’m finding with what I think is the most equivalent user count. The new system is much more complicated to use (and powerful!) than the old system, so there may be another way to count the users that will give us something more similar to the old system. I’ll keep messing around with it to see if I can build a report that’s useful for counting users, and I’ll let you know what I come up with, Quinn.

     

    Additionally, the old system will be shut down on July 1, 2024, and all its historical data deleted, so if there’s any information we want to glean from it from before January 9, 2023, we should do that in the next couple months. I’ll put that discussion on the agenda for Friday’s meeting.

     

    </Michael>

     

    Michael McKelvey

  7. Weekly Update

    Associated Project(s): 
    Campus Bike Center

    All, Business as usual last week. We cleared some space up in the back to accommodate more for sale bikes, as we were out of room in the lobby.

    After this week, we will be closed all of Spring Break and afterwards reopen M – F.

    Will continue to grab bikes from the barn this week. Another unseasonably warm week ahead!

    The numbers:

    Visitors: 38
    Sales: $467
    Bikes: 1 for $180
    Memberships: 4 for $120
    Tires/tubes: 2 for $30

    Thanks!

    Jacob Benjamin
    Coordinator -- Campus Bike Center

  11. Transportation iCAP Team Meeting 2/28/2024

    Associated Project(s): 
    Transportation iCAP Team
    Electric Vehicle (EV) Task Force
    2024 Campus Bike Plan

    The Transportation iCAP Team met on 2/28/2024 to discuss the outlined proposal of the DESMAN report, the 2024 Campus Bike Plan, and end-of-year reporting initiatives. Attached is a link to the meeting recording.

    Attached Files: 

  13. 2024 Campus Bike Plan Meeting Held on 02/27/2024

    Associated Project(s): 
    2024 Campus Bike Plan

    I had a meeting with Sarthak on February 27th, 2024 to discuss the working document of the 2024 Campus Bike Plan.

    Below are the notes of the meeting, mentioning the action items:

    • A weekly update on the working of the document to be uploaded on ICAP portal.
    • Review and edit the summary of the progress reports, if needed, written by Kejsi and Ethan.
    • Review the section for Equity and Inclusion in Chapter 3: Goals and Objectives.
    • Chapter 2: Stakeholders
      • Add DRES as a stakeholder.
    • Chapter 4: Equity and inclusion
      • Add about parking for tandem bikes, E-bikes.
      • Add the circuit map created, showing the route taken by wheelchair athletes.
      • Mention the meeting with Adam and the concerns regarding the infrastructure for wheelchair athletes.
      • Describe the routes taken, their existing condition, issues and proposed interventions.
      • Add description about the condition of Peabody Drive and the proposed intervention.
      • Add description about the condition of Pennsylvania Avenue till Lincoln Avenue and the proposed intervention.
      • Mention about coordinating with TDM and Capital Programs at Facilities & Services for street level improvements along the routes mentioned in circuit map.
    • Chapter 5: Network
      • Proof read and propose changes wherever necessary.
    • Chapter 7: Additional Considerations
      • Proof read and propose changes wherever necessary for Education section and beyond.
    • Bike rack inventory maintenance audit:
      • Fill in the remaining details and complete the sheet.
      • Visit locations of bike racks with blurry or no photos or where the rack capacity is not mentioned.
      • Classify different types of bike racks based on their condition and maintenance level and create separate pdf’s for each.

  14. Volunteer Opportunity: Fighting Illini, Fighting Waste Basketball Events

    Associated Project(s): 
    "Don't Waste" with Coca-Cola
    Fighting Illini, Fighting Waste

    Volunteers are needed for two University of Illinois basketball games host to enhanced recycling operations for Fighting Illini, Fighting Waste. Both contests are heavily-anticipated home finales at State Farm Center (SFC): Illinois women’s basketball vs. Nebraska on Sunday, March 3; and men’s basketball vs. Purdue on Tuesday, March 5.

    Volunteers will be asked to help educate and encourage fans to recycle their bottles and cans at SFC prior to and during those games, as well as hand-pick recyclables left on floors, seats, and in cupholders after the games. Sign up here: https://forms.illinois.edu/sec/1852876547. Nitrile gloves and a green volunteer t-shirt will be provided to volunteers.

    The Fighting Illini, Fighting Waste initiative is a partnership between Coca-Cola; the Division of Intercollegiate Athletics; the Institute for Sustainability, Energy, and Environment; and Facilities & Services. Volunteers collected recyclables at previous basketball and football games in the past two years.

    Establishing a university-wide zero waste culture is a top sustainability objective of the Illinois Climate Action Plan (iCAP). For more information about general campus waste management (how that works/what is recycled) and iCAP progress, contact Zero Waste Coordinator Daphne Hulse dlhulse2@illinois.edu, 217-333-7550.

    https://fs.illinois.edu/News/volunteer-opportunity-fighting-illini-fighting-waste-basketball-events/

  15. iSEE research newsletter - EV chargers

    Associated Project(s): 
    Install Public Use Electric Vehicle (EV) Charging Stations

     

     

    Photo of iSEE Director Madhu Khanna charging an electric vehicle

     

    		  

    In the Media: EV Charging Stations


    A Chicago Tribune story on plans by the state of Illinois to add more than 1,000 new public electric vehicle (EV) chargers included expertise shared by iSEE affiliate George Gross, Professor Emeritus of Electrical and Computer Engineering at Illinois. He said the shortage of EV charging stations isn't just an Illinois problem but a national one. Explore EV and other sustainable transportation options — and ways to make these systems more equitable for all to access — May 16-17 at an iSEE workshop in Chicago on "Envisioning Equitable Transitions to Sustainable Transportation Systems," co-hosted by the University of Illinois-Chicago! Details >>>

  16. Green Research Program documents - drafts

    Associated Project(s): 
    Green Research Committee

    Attached are:
    -    The green research committee charge letter, 
    -    The committee’s written proposal that was presented to leadership , and 
    -    Following the meeting with leadership, the presentation developed and delivered to the iSEE Sustainability Council and sub-council. 

    Also attached is a copy of the revised budget which eliminated FY24 and added FY29. In addition to student labor, other costs that could potentially be part of the SSC grant application are the training software subscription, marketing & promotional materials, and web presence.
     

    Also attached is a draft position description for the Green Research Coordinator position based on the committee report. It is anticipated that this will and should be civil service in the Program Coordinator classification. As such, education requirements have been written to match the classification which deviates from prior discussions. 

    Attached Files: 

  17. Weekly Update: Busy, M-F hours after Spring break

    Associated Project(s): 
    Campus Bike Center

    All, Business as usual last week. We were especially busy on Friday with a wait for stand time. Today will probably be hopping, too. Warm weather and all. Should cool down by end of week and allow us to finish some for-sale bikes, as spring seems to be coming sooner this year. Only a couple more weeks before we’re open M – F. Be good to get the Tue/Thurs crew some public facing time, as they’ve been squirreled away working on our off-days.

    The numbers:

    Visitors: 38
    Sales: $764.50
    Bikes (refurb): 2 for $350

    Memberships: 5 for $150
    Tires/tubes: 11 for $85

    Thanks!

    Jacob Benjamin
    Coordinator -- Campus Bike Center

  18. Lithium ion battery from vacuums at Housing

    Associated Project(s): 
    Rechargeable Battery Recycling

    From: Hulse, Daphne <dlhulse2@illinois.edu>
    Sent: Tuesday, January 23, 2024 3:59 PM
    To: Kuehl, Mark A <mkuehl@illinois.edu>
    Subject: Lithium ion battery from vacuums at Housing?

     

    Hi Mark,

     

    Last semester when I came by LAR/Allen to do a tour of the recycling system there (during which we discussed the blue bag transition), one of the staff mentioned that there are a particular type of vacuums used that utilize lithium ion batteries, that then must be discarded.

     

    Would it be possible to get a specific URL link or photo of what the vacuum / batteries look like? We may have found a vendor willing to responsibility dispose of these (recycle them).

     

    Thank you,
    Daphne

     

    DAPHNE HULSE (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu

    https://fs.illinois.edu/zero-waste
     
    w+oZTVvd0iIYgAAAABJRU5ErkJggg==

    “If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

    On Jan 23, 2024 4:01 PM, "Kuehl, Mark A" <mkuehl@illinois.edu> wrote:

    Oly,

    I believe Daphne is talking about the zoom batteries. Can you provide a picture of the batteries for her?

    Thanks,

     

    MARK A KUEHL
    Assistant Director for Housing Building Services
     
    University Housing │ Student Affairs │ University of Illinois at Urbana-Champaign
    6A LAR │ 1005 S.Lincoln | M/C 030 │ Urbana, IL 61801
    217.300.4590│ mkuehl@illinois.edu

    www.housing.illinois.edu
     
    facebook    twitter    instagram    youtube     

    983FCDE

    Under the Illinois Freedom of Information Act any written communication to or from university employees regarding university business is a public record and may be subject to public disclosure.

    From: Bytnar, Olymer <obytnar@illinois.edu>
    Sent: Tuesday, January 23, 2024 4:43 PM
    To: Kuehl, Mark A <mkuehl@illinois.edu>
    Cc: Hulse, Daphne <dlhulse2@illinois.edu>
    Subject: Re: FW: Lithium ion battery from vacuums at Housing?

     

    Pictures attached.

     

    Thank you,

     

    Olymer Bytnar 

    From: Hulse, Daphne <dlhulse2@illinois.edu>
    Sent: Tuesday, January 23, 2024 2:56 PM
    To: Sophie Boel <sophie@redwoodmaterials.com>
    Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>
    Subject: FW: FW: Lithium ion battery from vacuums at Housing?

     

    Hi Sophie,

     

    Happy new year! I wanted to reach out and ask if this type of lithium ion battery would be of use to Redwood? I recently learned that our Housing department uses these types of batteries fairly regularly for a piece of cleaning equipment, and once they are used they have to discard them and replace with new ones.

     

    Thank you,

    Daphne

     

    DAPHNE HULSE (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu

    https://fs.illinois.edu/zero-waste
     
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    “If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

    From: Sophie Boel <sophie@redwoodmaterials.com>
    Sent: Wednesday, January 24, 2024 12:10 PM
    To: Hulse, Daphne <dlhulse2@illinois.edu>
    Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>
    Subject: RE: FW: Lithium ion battery from vacuums at Housing?

     

    Hi Daphne!

     

    Happy New Year to you and the U of I team!  It’s great to hear from you.  We absolutely do take these types of batteries and would be happy to recycle these for you.  Just a few quick questions that will help determine the shipment approach:

     

    1. How many of these batteries do you currently have on hand that need to be recycled? (count / wattage – info needed because we have a 300Wh limit per box) I will have to reach out to other areas to see if they have batteries to dispose of. I am only of aware of one at the moment but I am sure there are more in other buildings.
    2. What is the frequency per semester / year that you think you would need recycling? (so that we can sort out the sequence that we send boxes and expect shipment back) I would say once a year pickup would work.
    3. Do you have a safe place on campus where you are aggregating these batteries right now as they reach end-of-life, or is that also a solution you are looking for? We keep them in the foremen office or equipment room on a shelf.

     

    Thanks for reaching out!

     

     

    Sophie Boel

    Internal Communications & Public Affairs Manager

    440.759.5401

    sophie@redwoodmaterials.com

      

    signature_2024689654

    From: Hulse, Daphne <dlhulse2@illinois.edu>
    Sent: Monday, February 12, 2024 11:12 AM
    To: Sophie Boel <sophie@redwoodmaterials.com>
    Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>; Kuehl, Mark A <mkuehl@illinois.edu>
    Subject: RE: FW: Lithium ion battery from vacuums at Housing?

     

    Hi Sophie,

     

    Please see our responses below! Apologies for the delay on my end in communicating with you. I’m looping in Mark here from Housing for any next steps so I am not a bottleneck.

     

    Thank you,
    Daphne

     

    DAPHNE HULSE (she/her)
    Zero Waste Coordinator
    Facilities & Services | University of Illinois Urbana-Champaign
    +1 (217) 333-7550 | dlhulse2@illinois.edu

    https://fs.illinois.edu/zero-waste
     
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    “If it cannot be reduced, reused, repaired, rebuilt, refurbished, resold, recycled, or composted, then it should be restricted, redesigned, or removed from production.” – Pete Seeger

    From: Sophie Boel <sophie@redwoodmaterials.com>
    Sent: Monday, February 12, 2024 3:27 PM
    To: Hulse, Daphne <dlhulse2@illinois.edu>
    Cc: Fraterrigo, Jennifer M <jmf@illinois.edu>; Kuehl, Mark A <mkuehl@illinois.edu>
    Subject: RE: FW: Lithium ion battery from vacuums at Housing?

     

    Hi Daphne,

     

    No worries at all.  Happy to learn more, Mark!

     

    Based on your current answers, we can ship you an Obexion box for you to place your single battery in and can accumulate a few more in (depending on physical size and storage capacity of that battery).  When you are ready for it to be picked up, we’ll send you a shipping label and can have it collected.

     

    Best,

    Sophie

  19. 2/23/24 Event

    Associated Project(s): 
    Illini Lights Out

    At Friday's Illini Lights Out event, 3,686 light bulbs were shut off that otherwise would have been left on all weekend, saving $560.80 in energy costs. This also prevented 4.4 metric tons of CO2 equivalent from entering the atmosphere, which is equivalent to the greenhouse gas emissions from 500 gallons of gasoline being consumed. That's a huge impact!

     

    The next Illini Lights Out event is on Friday, March 22nd, and you can sign up using this link. Stay up to date with other sustainability-related events and news by signing up for the Institute for Sustainability, Energy, and Environment (iSEE) newsletter here!

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