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Project Updates for collection: 2015 iCAP Objectives

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  1. Follow up with Housing on 8/28/2025

    Associated Project(s): 
    Fleet Replacement Plans
    Decrease Emissions from UI Fleet

    Attended By - Aaron Lewis, Matt Brown, Jessica Hauseman, Shawn Patterson, Sarthak

    • Base line for the initial cost -
      • What we have been spending
      • Idling times
      • Fueling
    • Who needs vehicles and why?
      • Evaluating what type of vehicles
      • Want to have 15 year replacement - age of bicycle - overall body condition starts to be an issue
        • Current replacement cycle is about 20 years
    • Where we can, we buy smaller vehicles than bigger trucks
    • Have you identified - who is going to be the primary contact
      • Matt will be the primary contact
      • Aaron and Jess are very highly involved

     

     

    • How many vehicles -
      • Dining
      • IT shared services
      • BSWs
      • Maintenance
        • Subdivision of trade groups
    • Spreadsheet includes - all vehicles
      • Jess will send it to me
    • Sarthak will draft a plan for Housing based on previous meetings.

  2. Campus Transportation Survey 2025: Commute Mode Share

    Associated Project(s): 
    Reduce Driving on Campus

    The results of the Campus Transportation Survey conducted earlier this spring have been analyzed to find the mode share of students and faculty/staff on their commute from residence to campus. The findings are detailed below:

    • Of the 272 student respondents:
      • 35% take the bus
      • 8% drive alone
      • 21% bike
      • 33% walk/roll
      • 1% carpool/vanpool
      • 1% use other micromobility devices
    • Of the 524 faculty/staff respondents:
      • 10% take the bus
      • 71% drive alone
      • 2% are dropped off
      • 9% bike
      • 5% walk/roll
      • 3% carpool/vanpool

  3. Introductory meeting with Housing

    Associated Project(s): 
    Fleet Replacement Plans
    F&S Sustainable Fleet Plan
    Decrease Emissions from UI Fleet

    Following are the notes from our meeting with Housing about their potential Fleet Management Plan. The meeting took place on 6/13/2025 at 9 a.m.

    Attended by - Sarthak Prasad, Shawn Patterson, Matt Brown, Aaron Lewis, Jessica Hauserman

    • We did introduction
    • Jessica is the Office Manager
    • We are looking for a single point of contact
    • Not reinvent the wheel - not dictate
    • What are we trying to do?
    • 12 year replacement plan
    • What is the useful life of the vehicle
    • Fuel consumptions, idle time,
    • Conversations about what would be the correct path
    • Right-sizing the application
    • We need to purchase a vehicle - what type of vehicle can be purchased
    • Matt Brown -
      • They make some purchases of heavier duty trucks based on what the tasks are, the weight of those things
      • Some small transit vehicles
        • Ford transit
      • They are looking for a huge number of things
      • Availability, right sizing, - have some issues with that
      • They are retiring 20 year old vehicles or more
      • They are finally out of pre-2000s vehicles this FY
      • They are now updating
    • How we might interact with these goals= planned rotation vs force rotations
      • Deterioration of these vehicles
      • Shawn -
        • The prices have skyrocketed
        • Digging deep - if we have a process in place.
        • If this is the goal, we can do what we can
        • What is the most feasible thing. The university is not going give us so much money to buy whatever we want
        • Housing is the first department we are reaching out
        • Same or similar fleet as F&S
        • We can share our expertise
        • Build a group and plan as to what can be done to improve iCAP goals
    • Looking to identify a contact person
      • Start off with Matt Brown and then direct conversations to other departments
      • Various fleets (4)
        • Facilities and Maintenance
        • Building services
        • Student Affairs Technology for Housing
        • Dining - Dell
      • Jessica has helped with costs and ownership of vehicles
        • To maintain or to fuel
        • There is data
      • If the iCAP wants to put a number before we rotate
        • Put a high number, like 15 years.
        • Some vehicles are used less
        • Vehicle by vehicle basis
    • Aaron -
      • Has it ever been discussion - drive thru car was on campus to remove debris and gunk - to improve the life?
        • Shawn -
          • Frame - Rust or something
          • Parts are no longer available for that vehicles
          • Undercarriage -
            • $100k to get the equipment
        • Deterioration of the body
      • Rust and under carriage - vehicles deteriorate
    • Next Step
      • List and come up with an operation plan
      • For one of the fleet operation or all 4 fleet? Evolving plan
      • Create a Teams Channel
      • Give them a skeleton plan to give to Housing
        • They will fill in what they can do - Based on the F&S Green Fleet Plan
        • The objectives we came up with were through NAFA and based on F&S fleets
      • Maybe a follow up in the end of July 2025
    • Matt asked about Idle time sensor
      • GPS sensors that we operate with
      • Not every vehicle is the same
      • External GPS system
    • Idle Times are related to Fuel Consumption
    • Matt and his team will get a shot on the plan and get back to us
    • Housing fleet is at a certain level - swap one for one
      • Very occasional and sporadic that they add a vehicle
      • They can commit to not adding to the fleet

  6. CTAC spring 2025: meeting recording and presentation

    Associated Project(s): 
    Campus Transportation Advisory Committee (CTAC)
    Bike at Illinois Website and Campaign
    Install Public Use Electric Vehicle (EV) Charging Stations
    Support Mobility Innovation (Fliss)
    University Bicycle Ordinance
    2024 Campus Bike Plan
    Reduce Emissions from Business Travel
    Offset Emissions from Plane Trips
    Reduce Driving on Campus
    Bike Share with Veo

    The Campus Transportation Advisory Committee (CTAC) met on Tuesday, May 6, 2025 from 1 - 2:30 p.m.. Following was the agenda for the meeting:

    • Introduction – Morgan White (5 minutes)
    • Old Business
      • F&S TDM Status Update – Stacey DeLorenzo and Sarthak Prasad (25 minutes)
      • Lincoln Ave Corridor Study (North of Florida Ave) – CCRPC (15 minutes)
      • Bike Share Updates– Sarthak Prasad (5 minutes)
    • New Business
      • EV infrastructure research – Bhagyashree (10 minutes)
      • E-bike research – Bhagyashree (10 minutes)
      • Air Travel Emissions research – Karina Jang (10 minutes)
      • 2025 Transportation Survey – Sepideh Azizi (10 minutes)
    • Community Updates – (5 minutes) 

    Please see attached the slides from meeting. To view the recording, please go to https://uofi.box.com/s/f9vq8w52a4tjmu154ecuspfyfjqb9784.

    Attached Files: 

  8. Potential Rooftop Solar for Krannert Art Museum

    Associated Project(s): 
    Energy iCAP Team
    Rooftop Solar Potential
    Solar Power on Campus

    In February, Paul Foote investigated the potential for rooftop solar on Krannert Art Museum. Individuals from F&S and the museum expressed interest in exploring this project.

    Attached is the findings for the potential solar output of the rooftop. 

    Currently, the project is being explored as Krannert Art Museum wraps up renovations and leadership changes occur. 

    Attached Files: 

  10. Land and Water April Monthly Meeting Minutes and Notes

    Associated Project(s): 
    Land and Water iCAP Team
    Rainwater Management
    Rainwater Management Plans
    Prairie Restoration at Florida & Orchard

    This month, the Land and Water team had their monthly meeting on Friday, April 4, at 9:00 am on a Teams video call. Linked below is the meeting agenda with the meeting notes from what the team discussed. Additionally, a recording of the meeting is linked in the agenda. 

    Attached Files: 

  11. Annual Space Survey

    Associated Project(s): 
    Improve Space Utilization

    Annual Campus Space Survey Opens May 5

    The 2025 Campus Space Survey reporting period will be Monday, May 5, to Thursday, July 3. Once the survey opens, facility liaisons and business managers can complete the annual required inventory through the ARCHIBUS Web Central portal. Please update departmental floor plans and occupancy/room usage data to enable an efficient survey process. More Web Central user accounts may be requested.

    May 5–July 3

    Brett Thompson • Facilities & Services

    sdYZO8qcRAZ+2EqUWp8LSWmAPTFXcjdbO3c5d1zNoDAW6MSm+sB6Fm4qDVeAtjIzMBQaGUpNAQzmTXABCMntaazcjTqCoBA2sbCw1PR7vQzoCga6Gb4yBAL58UwfAZZhAlEwaQmgyqUhwPwMpwCW3QKyMIDukGKIBbhVQZUMrAAAIlVQc2YxX6YAAAAAElFTkSuQmCC This opportunity is available online.

  12. Learn About the Campus' New Rainwater Management Program

    Associated Project(s): 
    Rainwater Management Program
    Water Conservation [ARCHIVED]
    Rainwater Management Plans
    Rainwater Management

    The University of Illinois Urbana-Champaign’s Rainwater Management Program showcases a future vision for the campus that emphasizes the importance of rainwater retention and replenishment. The goal is to transition from the traditional viewpoint of stormwater runoff as a maintenance issue to one that envisions rainwater as an asset to preserve, harness and celebrate. Learn more about the program’s release in a virtual forum on from 3 p.m. to 4 p.m. Wednesday, April 2. Preregistration is required to attend the webinar. The RMP was funded by the Student Sustainability Committee.

    Learn About the Campus' New Rainwater Management Program

    April 2, 3–4 pm

    Betsy Richardson • Facilities & Services

  13. iCAP Energy Meeting March 2025

    Associated Project(s): 
    Energy iCAP Team
    Rooftop Solar Potential
    Solar Power on Campus

    The Energy Team had their March meeting on Thursday, March 6th, from 2:00 - 3:00 PM. We welcomed a new member and had a hybrid meeting. The focus was on the Building Occupancy Engagement Pilot Program. We discussed the way forward and different ways to engage occupants.  Strategies like involving student groups, sending out surveys, and scheduling one-on-one meetings with building managers were discussed. Updates on the solar rooftop project and involving the athletics department in the pilot program were shared as well. The meeting minutes are attached!

    Attached Files: 

  16. 02.20 Engagement Team Meeting

    Associated Project(s): 
    Advance Student Sustainability Outreach Efforts
    Sustainability Engagement and Outreach
    Engagement iCAP Team
    Certified Green Office Program (CGOP)
    Certified Green Chapter Program

    The meeting covered several key updates and discussions on sustainability initiatives. The Chair provided updates on the Green Training Program survey, seeking feedback on student engagement strategies. The Vice Chair discussed efforts for a greener campus, including outreach to Greek Life. The Clerk emphasized the importance of in-person meetings and marketing materials. Guest speakers highlighted upcoming events like Sustainapalooza and Illinifest, stressing the logistical challenges and opportunities for student involvement. Discussions included promotional outreach, sustainability projects such as Greener Chapters yard signs and low-maintenance greenery at ISR, and the importance of connecting sustainability efforts across campus. Additionally, engagement team members offered support for these initiatives, and an approved course for next semester was announced. Adam encouraged members to consider speaking at the sustainability film festival.

    Attached Files: 

  17. Student Affairs Research Approval (SARA) Approves Undergraduate Sample for Campus Transportation Survey

    Associated Project(s): 
    Reduce Driving on Campus

    On February 18, SARA approved a random sample of 2500 undergraduate students to be contacted by email as part of the Campus Transportation Survey. Sarthak Prasad filled out the SARA request on February 13. The sampled students can be solicited for participation in the study three times (one initial email and two reminder emails) between 3/3/25 and 3/31/25.

  19. iCAP Energy Meeting February 2025

    Associated Project(s): 
    Energy iCAP Team
    EEPs – Energy Efficiency Grants
    Rooftop Solar Potential
    Solar Power on Campus

    The Energy Team had their February meeting on Thursday, Feb. 6th, from 2:00 - 3:00 PM. We discussed updates on the solar rooftop project, focusing on the Krannert Art Museum as a potential installation site. The team also explored funding opportunities, including the Illinois Climate Bank’s new loan program for energy efficiency projects. Additional topics included occupant engagement initiatives, lab energy optimization, and potential participation in the Engineering Open House. The meeting minutes are attached!

    Our next meeting is March 13th, 2:00 - 3:00 PM.

    Attached Files: 

  20. Engagement Team Meeting

    Associated Project(s): 
    Engagement iCAP Team
    Advance Student Sustainability Outreach Efforts
    Certified Greener Campus Programs

    The meeting covered updates on the Greener Campus (GC) initiative, including efforts to promote office certification and introduce decals for visibility. There was discussion on engaging Greek Life in sustainability efforts, with suggested contacts for outreach. The Sustainapalooza committee, represented by Kathrine Bruce and Liesl Schrag, provided an event overview and discussed promotional efforts such as digital signage, outreach to department heads, and MTD bus advertisements. Laurinda introduced a wildlife-centered gardening project under the Illinois Prairie Garden initiative, presenting engagement opportunities like prairie conservation and plant sales. Additional sustainability events were highlighted, including a short film event during Earth Week. Action items included Brigid coordinating scheduling and outreach, Quinn working on GC decals and office engagement, and all members providing feedback on marketing materials, brainstorming engagement strategies, and filling out a scheduling poll.

    Attached Files: 

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